Camp Policies

SummerEdge’s policies are designed to make each camper’s and their family’s experience as positive and productive as possible!

Behavior Expectations

We expect campers to be responsible, respectful, conscientious members of our community. In the event of behavioral issues, a parent/guardian will be notified by phone and their camper will be dismissed from SummerEdge for the day without refund. The SummerEdge Office reserves the right to dismiss, without refund, any child who displays inappropriate or unsafe behavior.

Registration & Payment Information

A $100 nonrefundable deposit per camper is due at the time of registration and will be applied to the total tuition. SummerEdge tuition is due in full by May 1, 2020 for all programs. After May 1, there will be no refunds for any program. In the event payment is not received in full by the due date, a late payment charge of $25 per week will be assessed. All payment must be made by credit card; we are able to accept Visa and MasterCard.

We offer a Sibling Discount in the amount of $25.00 off one additional sibling’s bill. The sibling must be that of a current SummerEdge camper. This discount will only be applied once per camp year and is calculated after registration has been submitted.

Enrollment & Refunds

All course offerings are subject to minimum enrollment. SummerEdge reserves the right to cancel any class for any reason. SummerEdge reserves the right to cancel any undersubscribed programs by Friday, May 22, 2020, and all money will be refunded shortly thereafter.

Any changes to registration after May 1, 2020, will incur a penalty of $25 per change/per child. Parents who choose to withdraw from any program must do so in writing to the Director of SummerEdge and will forfeit their $100 deposit. Refunds on the remaining tuition will be made until May 1, 2020, after which time the forfeited tuition will be applied to our SummerEdge Sponsorship Fund.

Drop Off/Pick Up

Parents may drop off and pick up their child on the McLean School campus. Morning drop off begins at 8:45 am; afternoon pick up begins at 3:00 pm. SummerEdge staff will greet and escort children to and from cars each day. We ask that you please type your camper’s first and last name (preferably in large font) on a piece of paper and place it on your dashboard at dismissal. To ensure a smooth and timely pick up, please form a line in the school parking lot and wait in your car until your child is dismissed. There is parking available on campus should you need to come into the building.

Before and After Care is available each day; click here for more details about Early Risers and Night Owls.

Please note that campers who arrive before 8:45 am will be automatically sent to Early Risers and these families will be charged the morning drop-in rate. Afternoon drop-ins (and any child who has not been picked up by 3:15 pm) will be charged the afternoon drop-in rate. Any child remaining on campus after 6:00 pm will be charged $2 per minute late fee until they are picked up.

Food

Each child must bring his or her lunch, drink, and snack (children staying for Night Owls should pack an additional snack). Children eat lunch from 12:00 to 12:20 pm in the All Purpose Room (APR) under supervision and are not allowed to leave the APR during this time. Please note that a nut-free table is available for children with nut allergies but we are NOT a nut-free campus.

If your child has a birthday during camp and you would like to send in a treat to celebrate, we will need it to come in its original packaging with the ingredients listed on it (for this reason, store-bought treats are preferred). We recommend popsicles, as the ingredients allow for more campers with food allergies to enjoy them as well.

Medical

All medical forms can be found here. Completed forms may be uploaded to your child’s online account after you have submitted your SummerEdge application. Completed forms may also be mailed to the SummerEdge office at 8224 Lochinver Lane, Potomac, MD 20854; or scanned and emailed to summeredge@mcleanschool.org.

A Medication Administration Authorization form is required if your child will need prescription or over-the-counter medication during SummerEdge. Please have a physician complete the form and make arrangements through the SummerEdge Director or Health Room to dispense medication as needed. Medication will be administered only when it is in a pharmacy-labeled container with a physician-signed authorization form (this includes EpiPens and inhalers).

Weather

Campers will remain indoors in cases of inclement weather (i.e. thunderstorms, high temperatures, poor air quality). Should thunder/lightning occur during dismissal, campers will be kept inside; no camper will be dismissed until deemed safe by staff (typically 30 minutes after the last sign of thunder and lightning). Parents are welcome to park in our lot and enter the building to retrieve their child(ren), otherwise we ask that you wait in the carpool line until we are safely able to bring your child to you.

If a weather-related event prevents the safety and enrichment of our campers, we reserve the right to contact each camper’s parent/guardian to request a timely pick-up. In the event of emergency or early closing, the SummerEdge Office will send an email and updates are also available by calling 301.299.8277. Please note: in the event of an emergency camp closure or emergency early dismissal, no refunds will be given for any days/hours missed.